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How to Delegate Effectively

During your time in student government, you will more than likely be put into a leadership position where you are assigned to complete a large task. Delegating keeps individuals from burning out. You develop new leaders to prevent the group from becoming dependent on one or two seniors (who will soon be graduating!) You projects can become bigger and better, will finish faster, and will be done without the mountain of stress weighing you down.


Here are five helpful steps to delegating to ensure you can conquer any project!


Step 1: Evaluate your large task to see where it can be broken down into simpler ones. Break those simple tasks down too!

  • Level the different tasks on their level of difficulty

  • Think about amount of time it will take, resources needed, if it has been done before

  • Look at how many people you will need to complete each task ON TIME

  • Look at how many people you actually have

  • Make sure each and every task follows ‘SMART’


Step 2: Assign the smaller tasks

  • Don’t just randomly assign people to a task

  • See what individuals are interested in. People will give 100% if they really have interest in a section of a project

  • Be careful assigning difficult tasks. If you know someone is never finishes a project, don’t have them build the boat for the annual boat cruise. Have them help out in a different way.

  • Consult the chart and think about what skills each of your group members have

  • Different tasks require different skills (art, woodworking, taking to your principal)


Step 3: Create Accountability

  • It is the responsibility of the taskforce you assign to finish their part of the project

  • Give them the support and freedom they need to work

  • DO NOT MICROMANAGE!!!

  • Micromanagement is just you doing all of the work by yourself – blegh

  • Don’t ask why a project is not done (people are good with excuses). Instead, ask when they will have it done. They are still responsible for the task and they should know it


Step 4: Communicate

  • Texting, email, Facebook, Twitter, or even the dreaded… face to face. Your groups should be communicating on a consistent basis with you and with each other about what is going on.

  • This helps build accountability and shows you who is working and who is not

  • When help is needed for a certain task, you’ll know immediately and can provide the support needed

  • This allows all members to see the big picture and how important their piece of the puzzle is to the project


Step 5: Say Thanks

  • YOU SHOULD BE THANKING THOSE WHO HELPED YOU!

  • They made the impossible happen and allowed you to keep you sanity

  • Order some pizza and go do some team bonding stuff

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